Keep cybercriminals from attacking your business printers with these tips

It’s easy to overlook printers when implementing a cybersecurity strategy, as they may seem safe from cyberattacks. But in reality, many hackers these days exploit certain printer vulnerabilities to gather information about businesses or even infiltrate their systems without anyone noticing. Protect your business printers by following these tips.

What makes business printers vulnerable to cyberattacks?

When assessing network security threats, companies primarily focus on servers and computers not only because these are the most exposed to external threats, but also because they get the bulk of cyberattacks. Printers are often at the bottom of the list since they are not prime targets. What’s more, their functions seem to be internal at first glance, as they don’t interact with external systems.

But it’s exactly because of their primary functions, namely printing and scanning, that make print devices perfect cybercriminal targets. Businesses run important documents such as tax forms, employee information, medical records, and financial statements through print devices — information that hackers would definitely love to get their hands on.

And they can, easily.

Network printers store previous print jobs in their hard drive, sometimes including those that have been canceled. If anyone accesses the printer — even remotely — they may be able to see those documents by hacking into the printer using a specialized tool.

Files can also be intercepted during wireless transmission, as modern printers can now be connected to the web. Not only can hackers exploit printers’ open network ports to view data, but they can also take over vulnerable printers and transmit their own data through these machines.

Lastly, hackers can exploit vulnerable printers to bypass your cybersecurity system. Once they find a way in through your printers, crooks can then launch broader cyberattacks from within your network, which can be difficult to contain.

What can you do to protect your business printers?

Business printers should not be disregarded when planning a cybersecurity strategy. Keep your print devices secure by following these best practices:

  1. Monitor your network surreptitiously and always promptly install printer software updates and patches. Printer manufacturers often release software support or updates, so always be on the lookout for those.
  2. Change the default password and administrator login credentials of printers with web management capabilities.
  3. Allow only company-owned devices to connect to your printers.
  4. Always connect to your printers using secure connections. Conversely, avoid accessing your printers through a public internet connection.
  5. Restrict printer access by using a firewall.
  6. If your wireless printer has a feature that requires users to enter a PIN before they can print documents, enable it to prevent unauthorized access.
  7. If you don’t use your printer for fax and email, isolate your printer from your main company network and disable out-of-network printing.
  8. If you handle classified data, do not connect your printer to any network. Instead, connect it directly to your computer using data cables or print from a thumb drive.
  9. Secure your printouts by enabling manual feed. This setting requires a user to manually input paper (or any material to be printed on), reducing the risks of the printed document getting stolen or being left in the printing area.

Another way to secure your printers is by partnering with an IT company that can take care of your printer-related worries. From thwarting attacks to reducing management costs to keeping your printer at optimal functionality, our experts can help.

Are you interested in learning more about cybersecurity? Call us today and discover how our wide array of tech services can safeguard your business.

This post was originally published on this site

5 Tips to lower your printing costs

Your growing printing expenditures may be the result of overdependence on paper files, the lack of an effective printing workflow, or obsolete printers. With some fresh ideas, clever problem-solving, and the following tips, you could significantly cut down your printing budget.

Replace outdated printers

Your years-old printer may still be getting the job done, but they may be taking a bit out of your IT budget.

Any piece of equipment that is five years old (or older) requires frequent maintenance and causes more trouble than it’s worth. Because old printers are no longer under warranty, fixing them is costly and challenging. It’s also difficult to find replacement parts for old printers because manufacturers have stopped producing them.

When you replace outdated printers with newer, multifunctional ones, you’re investing in hardware that will pay for itself with increases in productivity and efficiency.

Avoid purchasing unnecessary supplies

A poorly managed printer system will result in a stockpile of cartridges, toners, and reams of paper. This happens when, for example, an employee mistakes a basic malfunction for a lack of ink and then makes an unnecessary supply request. This is more common than you may think, and definitely more expensive.

Even without a dedicated printer manager, you can avoid this situation by automating supply replacement. Assign a point person to proactively place orders when supplies are about to run out to avoid ordering items that are still in stock.

Impose strict process workflows

Submitting expense reports, filing trip reimbursements, and other administrative tasks require a proper document workflow. Without proper guidelines, employees and administrative staff end up printing unnecessary documents.

Implementing a printing process workflow can reduce or prevent redundant print jobs that result in wasted paper and ink because of abandoned documents.

Go paperless

Implementing a document management solution that reduces paper consumption is an effective way to save money. It may not be possible in every department, but those who can do their jobs without printing should be encouraged to do so. Printing lengthy email chains that can be discussed in a meeting is just one example of wasteful practices that should be avoided. And for businesses that have shifted to a work from home setup, going paperless makes total sense.

Reduce IT support calls for printing issues

Calling on an in-house IT technician to assist with problems like paper jams, printer Wi-Fi issues, and other concerns probably do more harm than good in terms of productivity. You and your IT personnel could avoid dealing with these productivity killers by identifying the problem areas of your print environment. Then, you can work on solutions specific to your office, such as drafting a printing workflow or getting help from document management experts who can recommend time- and budget-saving solutions.

Partnering with experts to manage your IT workflow will make your day-to-day operations more efficient and save money on printing costs. Our specialists will gladly recommend best practices and tips on document management. Call us today.

This post was originally published on this site

5 Tips to lower your printing costs

Your growing printing expenditures may be the result of overdependence on paper files, the lack of an effective printing workflow, or obsolete printers. With some fresh ideas, clever problem-solving, and the following tips, you could significantly cut down your printing budget.

Replace outdated printers

Your years-old printer may still be getting the job done, but they may be taking a bit out of your IT budget.

Any piece of equipment that is five years old (or older) requires frequent maintenance and causes more trouble than it’s worth. Because old printers are no longer under warranty, fixing them is costly and challenging. It’s also difficult to find replacement parts for old printers because manufacturers have stopped producing them.

When you replace outdated printers with newer, multifunctional ones, you’re investing in hardware that will pay for itself with increases in productivity and efficiency.

Avoid purchasing unnecessary supplies

A poorly managed printer system will result in a stockpile of cartridges, toners, and reams of paper. This happens when, for example, an employee mistakes a basic malfunction for a lack of ink and then makes an unnecessary supply request. This is more common than you may think, and definitely more expensive.

Even without a dedicated printer manager, you can avoid this situation by automating supply replacement. Assign a point person to proactively place orders when supplies are about to run out to avoid ordering items that are still in stock.

Impose strict process workflows

Submitting expense reports, filing trip reimbursements, and other administrative tasks require a proper document workflow. Without proper guidelines, employees and administrative staff end up printing unnecessary documents.

Implementing a printing process workflow can reduce or prevent redundant print jobs that result in wasted paper and ink because of abandoned documents.

Go paperless

Implementing a document management solution that reduces paper consumption is an effective way to save money. It may not be possible in every department, but those who can do their jobs without printing should be encouraged to do so. Printing lengthy email chains that can be discussed in a meeting is just one example of wasteful practices that should be avoided. And for businesses that have shifted to a work from home setup, going paperless makes total sense.

Reduce IT support calls for printing issues

Calling on an in-house IT technician to assist with problems like paper jams, printer Wi-Fi issues, and other concerns probably do more harm than good in terms of productivity. You and your IT personnel could avoid dealing with these productivity killers by identifying the problem areas of your print environment. Then, you can work on solutions specific to your office, such as drafting a printing workflow or getting help from document management experts who can recommend time- and budget-saving solutions.

Partnering with experts to manage your IT workflow will make your day-to-day operations more efficient and save money on printing costs. Our specialists will gladly recommend best practices and tips on document management. Call us today.

This post was originally published on this site