Make Microsoft 365 Groups connectors work for your team

Microsoft 365 Groups’ connectors feature enables users to link to and get information from third-party apps in Microsoft Outlook. This feature helps keep workflow and collaboration much more seamless for teams who constantly share ideas and relevant information with one another. Learn how you can maximize this feature for your team.

How do connectors work?

Connectors enable users to access third-party apps and services within their Outlook groups, eliminating the need to scour through dozens of tabs to open a specific application. For example, your staff can keep tabs on a particular hashtag your company is following on Twitter without having to open the app in another tab. They can also receive the latest news and current events by adding the Bing News connector, or keep track of projects by connecting to Trello or Asana.

Content and updates from connected apps and services are delivered via connector cards, which offer a user-friendly way to interact with external applications. When a particular connector is added to a Group, connector cards are generated within the group’s activity feed. While most cards will display events in plain text, some applications like Twitter and Trello provide actionable messages. Trello, for example, allows you to assign or comment on an event card, which you can do without leaving Outlook.

The connectors feature allows users to configure apps and services to connect to as well as set the frequency of delivery and updates, enabling you to better manage your Outlook inbox.

Who can create a connector?

Any group member can configure and use a number of connectors. Once they configure a connector for a group, that app will be made available to other members. However, only the person who added the connector can modify the settings of that app.

Microsoft 365 also lets your business develop its own connectors by embedding the “Connect to Microsoft 365” button on your site. This allows users to connect to your service and get updates on your company as they would with other third-party services. Your Microsoft 365 client basically becomes a hub for third-party apps, keeping your company in sync to get more work done.

How do you access Microsoft 365 connectors?

Simply navigate to a Group from your Outlook page and click on the Connectors tab at the top of the page. From here, you can choose the apps and services your group needs, and connect these to any of your Outlook groups.

As your business grows, you’ll need to use more apps and services to be on top of your tasks. By aggregating your tech resources all in one place, you save time switching across apps to find the information you need. So the next time you create a Microsoft 365 Group, help your team members work more efficiently by setting up some connectors.

Microsoft tools like Groups and Outlook help organizations of all sizes improve their workflows and enhance their productivity. If you’re interested in learning about Microsoft apps and what they can do for your business, contact us today.

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Unlock the potential of remote work with these tools

While the COVID-19 pandemic has waned, we may yet see a resurgence if we fail to suppress its current and future variants. One way we’re preventing the spread of coronavirus is by implementing remote work strategies. Remote work allows people to work through quarantines, as well as keep companies and even economies afloat. Here’s a rundown of exceptional tools many remote teams are using.

But first, here’s why remote work is a boon for businesses

For both employers and employees, a remote working arrangement has attractive benefits. Many remote workers report increased job satisfaction ⁠— being spared the stress of a daily commute and having a better work-life balance boost their productivity and overall happiness.

At the same time, organizations can tap into a potentially larger labor pool, hiring from just about anywhere and finding highly skilled talent at lower rates. And in the face of natural calamities, outages, and the ongoing pandemic, a distributed workforce becomes a necessary business continuity measure — a means to protect employees and keep productivity up, even as traditional workplaces remain unavailable.

All of this is possible because we have the technologies to support remote work. With a plethora of software to choose from, we’ve selected the ones that will help your remote teams thrive.

Real-time communication and collaboration software

Every successful organization needs to communicate. When communication breaks down, productivity and engagement suffer. Given the lack of face-to-face contact, regular, real-time communication is arguably more critical for remote teams and their managers. The following apps make it possible, seamless, and simple.

Our picks: Slack, Mattermost, RocketChat, Microsoft Teams, and Join.me

Deemed the alternative to email, Slack is the leader of the pack since it is the easiest to integrate with countless applications. Its basic functionality enables remote workers to direct message (DM) or create “collaboration hubs” around departments, projects, or any topic. Meanwhile, Mattermost and Rocket Chat are open-source tools that recreate many of Slack’s capabilities.

Microsoft Teams and Join.me are well-known video chat and conferencing apps. However, as a full collaboration and communication suite, Teams offers more for Windows users. It allows Voice over Internet Protocol, direct and group messages, and integration with all the Office 365 apps. On the other hand, Join.me does not only provide free video conferencing services,, but it also allows participants to use a cool brainstorming feature called “whiteboarding” for real-time interaction on a shared document.

Remote desktop applications

Work computers often have business apps that our PCs don’t. Accessing your work computer while on the go or out of the office was once unheard of. Remote desktop apps have made it possible, allowing users to work remotely on a computer through another device and from any location.

Our picks: TeamViewer and Splashtop

TeamViewer has capabilities such as screen sharing, file transfer, wake-on-LAN, and clipboard transfer. Free for personal use, the app is easy to set up and is available for multiple operating systems, such as Windows, macOS, and Android. Splashtop has similar capabilities but with the added benefit of “low-latency” transfers or the transfer of a high volume of data and messages with minimal delay.

Project management essentials

When you’re managing dozens of team members located in different parts of the globe, things can start to fall apart quickly. Time differences and distance can create significant complexity if you lack the right tools. These two apps can help you overcome the challenges and streamline project organization and collaboration.

Our picks: Trello and Basecamp

Trello’s overall shining feature is its simplicity. The web-based tool’s approach to project management is built around one concept: the bulletin board. Users can create boards that represent projects, and each board can be populated with cards assigned to specific members and customized with deadlines, comments, and attachments.

Basecamp, on the other hand, is a web-based management tool for planning and collaboration on projects. There’s no installation needed, just your regular web browser to access its powerful core functions that include task management, messaging, collaboration, file sharing, scheduling, quick search, and reporting.

With the current global crisis, remote working tools have become even more crucial to sustaining productivity, accomplishing projects, and solidifying distributed teams. It’s important your organization chooses ones that are well-suited to budget, infrastructure, and goals. Our experts can help make a proper assessment and configure the perfect remote working setup. Talk to us today.

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The difference between Groups, Yammer, and Teams

Yammer, Microsoft 365 Groups, and Microsoft Teams are all Microsoft 365 tools that are designed for sharing files and communicating with colleagues. So what differentiates them from one another, and when should you use which? Let’s find out.

Microsoft 365 Groups

With Microsoft 365 Groups, every member gets a shared inbox, calendar, project planner, notebook, and document library. You can also integrate third-party apps like Twitter, Trello, and Mailchimp to Groups so notifications are sent directly to your shared inbox.

This means all relevant messages and information are sent to one place, so if your organization normally communicates via email, Microsoft 365 Groups is ideal. What’s more, HR and sales departments that communicate with external parties will also find plenty of uses for its email features.

A big downside of Microsoft 365 Groups, however, is email overload. Since all messages and notifications are sent to one inbox, users may become overwhelmed by the number of emails they have to sort through every day.

Microsoft Teams

Microsoft Teams, a chat-based collaboration platform, works with Skype for Business, so you can text, call, video chat, and share files with colleagues. Thanks to its seamless integrations with other Microsoft 365 apps, you can even work on shared files without leaving the app.

Unlike Groups, Microsoft Teams is designed for more advanced collaboration, making it great for completing projects with tight deadlines or other tasks requiring immediate feedback.

Yammer

Much like Groups and Teams, Yammer works well with other Microsoft 365 tools like Outlook and OneDrive. However, Yammer is a professional social media app designed to foster open communication and break down barriers between teams.

Yammer serves like a virtual office bulletin board: important files and announcements can be shared with the entire company through this platform. Users can also see the most popular post on their feeds, follow it, and even comment.

Yammer also takes design elements and features from social media apps like Facebook, making it a popular choice for companies with millennials in their workforce.

Although we’ve discussed the fundamental differences between Groups, Teams, and Yammer, we’ve barely scratched the surface of what each app can do. To figure out which apps you need, you must understand how your employees work, how they like to collaborate with one another, and what you want to achieve from such collaborations.

Fortunately, there’s another way to find the right app for your business: ask the experts. Contact us today for an IT assessment!

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Make the most out of Outlook with these tips

Millions of businesses worldwide use Microsoft Outlook, preferring the free web-based email and calendar service over its many competitors. Outlook also offers tasks and contacts management capabilities, among other nifty features that will help you work smarter and boost your efficiency. Let’s take a closer look at some tips to help you make the most of Outlook.

Organize your inbox

Is your Outlook inbox getting a little too cluttered for your liking? Use the Clean Up feature to tidy up your inbox.

From your inbox, click the Home tab and choose from one of three Clean Up options:

  • Clean Up Conversation – reviews an email thread or a conversation and deletes redundant messages
  • Clean Up Folder – reviews conversations in a selected folder and deletes redundant messages
  • Clean Up Folder & Subfolders – reviews all messages in a selected folder and any subfolders, and deletes redundant messages in all of them

Ignore conversations

Besides redundant messages, group conversations that aren’t relevant to you can clutter up your inbox. The Ignore button helps you organize your inbox and focus on relevant emails.

To activate this feature, select a message, then click Home > Ignore > Ignore Conversation. Alternatively, you can open a message in a new window and click Ignore under the Delete function. You can easily revert this action by going to the Deleted Items folder and clicking Ignore > Stop Ignoring Conversation.

Send links to files

This function is especially useful when you need to send large files to your coworkers or clients. You can send a link to the file instead of the file itself as well as set permissions to allow recipients to edit and collaborate on linked files in real time.

To do this, upload the file you wish to send to OneDrive. Then from the message box, click Attach File > Browse web locations > OneDrive.

Tag contacts

To get the attention of a specific person in a group email or meeting invite, use the @Mention function. This works particularly well for emails sent to multiple recipients or if you want to convey the urgency of your message.

In the body of your email or invite message, type the @ symbol followed by the name of the person you want to tag (e.g., @johndoe). Doing so will highlight the name in the message and automatically add it to the To line of your message.

You can also search for messages you’re tagged in by selecting Filter Email from the Home tab, and then clicking Mentioned.

Add notes to emails

With Outlook, you can add sticky notes to specific parts of an email. To add a sticky note, simply drag your cursor to highlight your chosen text in the email, and then release the mouse button to trigger a pop-up object menu. On that object menu, select Add Note. This will open a OneNote feed within Outlook, where you can add text or images to your sticky note.

Schedule a Teams meeting

Teams is Microsoft’s unified communication and collaboration platform, and it includes the Outlook add-in. This feature allows you to set up Teams meetings directly from Outlook. It also lets you view, accept, or join meetings while in either app.

To schedule a Teams meeting on Outlook, follow these steps:

  1. Switch to the calendar view on Outlook. Click the New Teams Meeting tab.
  2. Add individual participants or entire contact groups to the Required or Optional fields.
  3. Type in the topic, start time, and end time of the meeting. There’s no need to add the dial-in phone numbers and conferencing IDs to the invite, as Outlook does this automatically for you.
  4. Create a message inviting the recipients to the meeting, then click Send.

Share emails to Teams

With Outlook, you can easily share an email from your inbox directly to a specific Teams channel. To do that, follow these steps:

  1. Select the email you want to share.
  2. Click the Share to Teams button.
  3. On the Share to Microsoft Teams pop-up menu, type the name of the person or channel you want to share to. Check the “Include attachments” tickbox if you want to include the email’s attachments.

These are just some of the things you can do to improve your Outlook experience. For more on how to get the most out of Outlook and other Microsoft products, drop us a line today.

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Prevent phishing attacks with these Microsoft 365 Defender features

Microsoft is a provider of powerful and intuitive tools that improve efficiency, productivity, and security. And as phishing attacks become more sophisticated and prevalent, Microsoft is taking steps to protect its users, one of which is releasing powerful cybersecurity tools via Microsoft 365 Defender. Here are some of them.

1. Anti-phishing

The most dangerous types of phishing scams involve emails that are disguised to appear like it’s from an entity. An attacker may use cunning tactics, such as referring to the victims by their nickname. They may even take over actual email accounts and use these to trick their victims.

Through machine learning, Defender creates a list of contacts that users normally communicate with. It then employs an array of tools, including standard anti-malware solutions, to differentiate acceptable from suspicious behaviors.

2. Anti-spam

Since common phishing campaigns utilize spam emails to victimize people, blocking spam is a great way to protect your company from such attacks.

Defender’s anti-spam technology addresses the issue by examining both an email’s source and its contents. If an email is found to come from an untrustworthy source or has suspicious contents, it is automatically sent to the Spam folder. What’s more, this feature regularly checks the activity of people in your company to ensure that none of them sends out spam emails.

3. Anti-malware

Malware, such as ransomware and spyware, can spread via phishing emails. Ransomware locks systems and files from users until a ransom is paid. Spyware, on the other hand, steals data by recording keystrokes, copying clipboards, and taking screenshots, among other methods.

Defender employs a multilayered defense against both known and unknown types of malware. This covers the different stages of email transmission security, including filtering potentially harmful attachments, and real-time threat response. Microsoft also regularly deploys new definition updates to keep its defenses armed against the latest threats.

4. Sandbox

It’s not uncommon for some users to accidentally open a malicious email attachment, especially if they’re not careful.

Defender resolves this issue by opening all attachments in a sandbox first. This sandbox is an isolated environment, so if the attachment is malicious, it will only infect the sandbox and not your actual system. Microsoft will then warn you not to open the file. If it’s safe, you will be able to open it normally.

5. Safe Links

Instead of attachments, some phishing emails contain URLs that lead to fraudulent websites — often made to look like legitimate ones — that require victims to provide their personal information. Some of these URLs also lead to pages that download malware into a computer.

Through a process called URL detonation, Safe Links protects users by scanning the links in their emails and checking for malicious behavior, such as the transmission of malware. If the link opens a malicious website, Microsoft Defender will warn users not to visit it. Otherwise, users can open the destination URL normally. Even so, the service will rescan the link in the succeeding days and report any suspicious changes.

What’s great about Safe Links is that it also scans links in emails from people within your company and works on files uploaded to Microsoft Teams and SharePoint.

6. User Submissions

Defender allows you to set a specific mailbox to send emails you deem a threat. The User Submissions feature lets you set criteria for both malicious and safe email and identify mailboxes besides your spam folder to keep these messages in. This feature gives your administrators greater control over which emails to flag and which to report to Microsoft.

7. Enhanced Filtering

If your company uses third-party services to route emails to your on-premises environment before they are sent to Microsoft 365, you will benefit from Enhanced Filtering for Connectors. Defender uses inbound connectors to determine the trustworthiness of email sources. The more complex your routing scenario is, the more likely that an email’s inbound connectors will not reflect its real source.

Enhanced Filtering preserves authentication signals that may have been lost over the course of routing emails. This maximizes the effectiveness of Microsoft 365’s overall filtering capabilities, helping it detect spam and phishing emails.

If you need an email service that promotes efficiency while protecting your business, we can deploy and manage Microsoft 365 for you. Call us today to get started.

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Maximize your Microsoft Word subscription with these tips

Microsoft Word is synonymous with document processing, which isn’t a surprise given its ubiquity and reputation for being user-friendly. Yet, many users are still surprised to learn that it has plenty of useful features, albeit ones that are hiding in plain sight. Here are some of them.

Work online

Don’t have the Word app on your computer, tablet, or smartphone? Go to office.com, sign in with your Microsoft account, and open Word Online, the web version of Word. This is particularly useful for users who have limited free storage space on their devices, as the Word app can be pretty hefty in terms of storage space (2.11 GB for Windows and 1.2 GB for Mac). It allows for the same level of functionality without the storage burden.

Collaborate effectively

You and your colleagues can now edit the same Word document simultaneously and in real time. Simply save the document to your Microsoft OneDrive account, click Share, and send the link to the file to your coworkers. People with the link can access and edit the document using the Word desktop app or Word Online.

Maintain editorial control

Use the Track Changes function of Word to monitor all edits made to your document. To turn on Track Changes, click on the Review tab, and then select Track Changes. You will then be able to view all changes made to the file by every user, and you will also have the ability to reject or accept suggestions and edits as you see fit.

Use Smart Lookup for research

The Smart Lookup feature helps you do online research while you’re working on a document — no need to open another tab and type in a query. Simply highlight and right-click the word or phrase you want to look up, and select Smart Lookup from the menu that appears. Word uses Microsoft’s Bing search engine to conduct a search on the selected word or phrase, and displays the results in a pane that appears on the right side of your screen.

Format your documents

The Styles gallery contains predefined formatting options for text. You can also add your own styles, or those you use frequently, to the gallery. By saving your own style preferences, you can apply them anytime without having to manually format everything. Just follow these steps:

  1. Select the text you want to format as a new style (e.g., a heading or a certain phrase).
  2. Specify the formatting you want on the mini toolbar that appears. For instance, click Bold and Red if you want the text to appear as such.
  3. Click the More arrow in the lower-right corner of the Styles gallery. Select Create a Style. This will open the Create New Style from Formatting dialog box.
  4. Give the style a name and click OK. Your new style will appear in the Styles gallery, ready for you to use anytime.

Search and use images quickly

With Word, there’s no need to open your browser to look for images for your document. Just place the cursor in the area where you want to insert the photo, click the Insert tab and select Online pictures (type “clip art” in the search box if that’s what you need), select an image, then click Insert.

Edit PDFs

Word’s PDF editing function allows you to make quick changes to PDF files without having to download and use a PDF editing app or software. But before you can edit a PDF file in Word, you have to convert it to a file format that Word can display. To do that, follow these steps:

  1. Click File > Open > Browse
  2. Choose the PDF file you want to edit, then click Open
  3. Click OK to make a copy of the PDF file and convert its contents into a format that can be opened in Word. (Note: The original PDF will be preserved.)
  4. Make edits to the copy of the PDF file.
  5. When you’re done, click File > Save as > PDF

Microsoft is constantly rolling out nifty new features for its popular word processor. To stay updated on the latest Word features and functionalities, reach out to our Microsoft experts now.

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Microsoft 365’s must-try features for hybrid workers

Keeping employee productivity up, maintaining operational efficiency, and streamlining communications are just some of the challenges in today’s hybrid workplace. Fortunately, organizations can overcome these problems with the help of Microsoft 365’s dynamic new features. Let’s take a look at the most promising upgrades in M365.

Work seamlessly with Windows 365

Windows 365 is a cloud service that allows users to experience a more powerful and more agile version of Windows 10 or 11. Also called the “Cloud PC”, Windows 365 will enable you to access your entire PC — including personalized apps and settings — from any device. This means Windows 365 users can start working from anywhere right away, which is especially useful when finishing an urgent task or getting the most out of a productivity streak.

Windows 365 eliminates logistical complexities and security concerns that often get in the way of efficient hybrid working. With a Cloud PC, you can start working on your office computer, pick up where you left off on your tablet during your commute, and jump right back in on your desktop if you’re working from home the next day.

Experience a more powerful Teams app

Teams is now loaded with new apps that are sure to make Microsoft’s communication platform even more collaborative. One of the new apps coming to Teams is Confluence Cloud by Atlassian, which allows users to take notes during a Teams meeting. The notes can be formatted as action items, mentions, tables, and the like to make the salient parts of the meeting more digestible. On top of this feature, the notes are also easily shareable in the Teams channel, allowing everyone to immediately access a copy of the minutes of the meeting.

Salesforce will also be available for Teams. With the Salesforce for Teams app, you can integrate Salesforce records into different chats, calendar meetings, or channels so you can access and refer to the documents during discussions.

There’s also a new Q&A app that will help improve question and answer sessions in meetings or webinars with a large number of participants. Attendees can now ask questions and reply to other participants’ questions throughout the meeting, and organizers can moderate discussions by filtering responses, marking the best answers, and pinning posts. This gives the Q&A more structure and makes it easier for everyone to search for relevant information.

Get better organized to improve productivity

It’s easy to get disorganized when you have several things on your plate. With Microsoft 365’s new features, it is a lot easier to prioritize tasks, organize events, and take necessary breaks in between.

For one, you can now pin emails to the top of your inbox so you can readily find important emails later. Message reminders in Outlook will also help you stay on top of your tasks by nudging you to take action on emails that you might have missed.

There’s also no need to sift through thousands of documents to find the right files to attach to your plan in Microsoft Planner. The app can now show you a list of files related to your agenda that you might want to attach, helping you save time and effort.

What’s more, a new setting in Outlook lets you schedule meetings early or late so you can carve out essential breaks between back-to-back engagements. Scheduling breaks between meetings gives you and your employees time to breathe and prevents you from feeling overwhelmed or burned out.

We’ve only just scratched the surface of Microsoft 365’s newest features. If you want the latest updates on this topic, don’t hesitate to contact us. Our tech experts are always ready to answer your queries.

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Master OneNote in no time

OneNote is a useful program that lets you create and share digital notebooks containing handwritten or typed notes, drawings, screen clippings, audio commentaries, and more. This takes your note-taking to another level, allowing you to integrate multimedia as well as share notes and collaborate with other users. Here’s how you can master this app.

Organize your digital notebook

While both Microsoft Word and OneNote let you create text-heavy documents, they store and display saved information differently. Word displays one document at a time, while OneNote can show you all your documents at once.

When you open the desktop version of OneNote for the first time, it shows you a default Notebook called “My Notebook.” If you want to create another Notebook, click on the < button beside the name of your current one, then choose +Notebook at the bottom of your screen.

You can customize a Notebook by separating it into subcategories called Sections, which are like dividers in a physical notebook. For instance, you can dedicate one Section for notes regarding a particular client or product. Sections are shown as color-coded tabs along the top of the screen, next to the name of your Notebook. You can add more sections by clicking on +Section at the bottom left of your screen.

You can add individual pages to a Section by clicking +Page, and you can use this feature to separate information. For example, you can add pages pertaining to a client’s contact details, project statuses, and billing information.

You can rename your Notebook, or any Section or Page, by right-clicking on it and choosing the rename option.

Start experimenting

There’s no hard-and-fast rule to enjoy OneNote because each person’s note-taking habits are unique. It’s best to try out all the features and decide which are most useful for you. Here are some things you can try:

  • Add tags to your notes so you can search for them efficiently.
  • Instantly turn your drawings into shapes or text using the Ink to Shape and Ink to Text functions, respectively.
  • Solve equations by using the Ink Math Assistant (which can help you graph or solve math problems).
  • Use Immersive Reader to read texts out loud.
  • Write on a web page in Microsoft Edge and save your annotations to OneNote.

Keep in mind, however, that these work only in OneNote for Windows 10. If you’re using an older version of the app, you’ll need to upgrade to the latest version to enjoy these features.

Share your OneNote

So you’ve created a detailed plan for an upcoming event complete with visual pegs and handwritten instructions and you want to share this with your team. That’s as easy as pie with OneNote. Just go to the upper right corner of your ribbon, click on the Share button, and type in the email addresses of the people to whom you wish to send your notes. You can also set the sharing permissions to either “can view” or “can edit,” giving you more control over your data.

OneNote has numerous features and it can take months for you to master all of them. Call us today, and we’ll make sure you’ll get the hang of OneNote in no time.

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Here’s how to share calendars on Microsoft 365

Do you want to remind or update your team of company-related activities? An easy way to do this is by marking the activity on your Outlook calendar and sharing it with your colleagues. The following steps will let you do just that.

Outlook on the web

If you have Microsoft 365 or another email service based on Microsoft Exchange Online, follow these steps to share your calendar:

  1. Open the Calendar by clicking on the calendar icon at the bottom of the page.
  2. Once you’re in Calendar, go to the toolbar at the top of the page. Click on Share and choose which calendar you want to share. Keep in mind that you can only share calendars you own and not other people’s.
  3. Indicate whom you want to share your calendar with by entering their email address or name.
  4. Select which activities recipients are permitted to perform on your calendar. You can choose from the following:
    • Can view when I’m busy ⁠– if you want the calendar to show when you’re busy but hide certain details
    • Can view titles and locations ⁠– if you want the calendar to indicate when you’re busy, as well as key details like an event’s title or location
    • Can view all details ⁠– if you want the calendar to reveal all details about an event
    • Can edit ⁠– if you want recipients to be able to modify your calendar
    • Delegate ⁠– if you want recipients to be able to alter your calendar and share it with other users
  5. To proceed, click on Share. If you change your mind, click on the Trash icon to cancel sharing your calendar.

Alternatively, you can publish your calendar and share it with others using a URL. Here’s how you do it:

  1. In Calendar, go to Settings and click View all Outlook settings.
  2. Select Shared calendars.
  3. Go to Publish a calendar and choose which calendar you want to publish and how much information is revealed to recipients.
  4. Click Publish.
  5. You will be given the choice between using an HTML or an ICS link. The HTML link can be used to view your calendar using a browser like Firefox or Google Chrome. An ICS link allows recipients to import your calendar and view it on their own Outlook calendar.

Outlook.com

Like Outlook on the web, Outlook.com allows you to share your calendar directly or publish it. The steps for sharing are exactly like those used in Outlook on the web, too, except you only have two options for how recipients can use your calendar. These are “Can view all details” and “Can edit.

Publishing your calendar on Outlook.com requires you to::

  1. Click on the calendar icon to open the Calendar view.
  2. In Calendar, go to Settings and click View all Outlook settings.
  3. Go to Calendar and select Shared calendars.
  4. In “Publish a calendar,” select which calendar you’re publishing and how much information it contains.
  5. Click Publish and choose to use either an HTML or ICS link.

Outlook on iOS and Android

If you’re using a mobile version of Outlook, these are the steps for sharing your calendar:

  1. On your Outlook app, click the hamburger button at the top-left corner and select Calendar.
  2. Go to Share and tap on Add People to indicate your calendar’s recipients.
  3. Input each recipient’s name or email address. Once you’re done, tap on the Check button at the top-right corner of the page.
  4. You will see a list of recipients. Tap on a name to edit their permissions and how much information they’re allowed to see. As with Outlook on the web, available options are “Can View,” “Can Edit,” “Delegate,” “Only When I’m Busy,” “Only Titles and Locations,” and “All Details.”
  5. To remove a user from your recipients, tap on Remove at the bottom of the page.
  6. After you’ve set permissions, tap on the Check button at the top-right corner of the page.

The Outlook calendar is an excellent feature for managing your team’s events and workflows and can help boost your efficiency and productivity. If you have other questions and concerns about Microsoft 365, get in touch with us today.

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Here’s how to share calendars on Microsoft 365

Do you want to remind or update your team of company-related activities? An easy way to do this is by marking the activity on your Outlook calendar and sharing it with your colleagues. The following steps will let you do just that.

Outlook on the web

If you have Microsoft 365 or another email service based on Microsoft Exchange Online, follow these steps to share your calendar:

  1. Open the Calendar by clicking on the calendar icon at the bottom of the page.
  2. Once you’re in Calendar, go to the toolbar at the top of the page. Click on Share and choose which calendar you want to share. Keep in mind that you can only share calendars you own and not other people’s.
  3. Indicate whom you want to share your calendar with by entering their email address or name.
  4. Select which activities recipients are permitted to perform on your calendar. You can choose from the following:
    • Can view when I’m busy ⁠– if you want the calendar to show when you’re busy but hide certain details
    • Can view titles and locations ⁠– if you want the calendar to indicate when you’re busy, as well as key details like an event’s title or location
    • Can view all details ⁠– if you want the calendar to reveal all details about an event
    • Can edit ⁠– if you want recipients to be able to modify your calendar
    • Delegate ⁠– if you want recipients to be able to alter your calendar and share it with other users
  5. To proceed, click on Share. If you change your mind, click on the Trash icon to cancel sharing your calendar.

Alternatively, you can publish your calendar and share it with others using a URL. Here’s how you do it:

  1. In Calendar, go to Settings and click View all Outlook settings.
  2. Select Shared calendars.
  3. Go to Publish a calendar and choose which calendar you want to publish and how much information is revealed to recipients.
  4. Click Publish.
  5. You will be given the choice between using an HTML or an ICS link. The HTML link can be used to view your calendar using a browser like Firefox or Google Chrome. An ICS link allows recipients to import your calendar and view it on their own Outlook calendar.

Outlook.com

Like Outlook on the web, Outlook.com allows you to share your calendar directly or publish it. The steps for sharing are exactly like those used in Outlook on the web, too, except you only have two options for how recipients can use your calendar. These are “Can view all details” and “Can edit.

Publishing your calendar on Outlook.com requires you to::

  1. Click on the calendar icon to open the Calendar view.
  2. In Calendar, go to Settings and click View all Outlook settings.
  3. Go to Calendar and select Shared calendars.
  4. In “Publish a calendar,” select which calendar you’re publishing and how much information it contains.
  5. Click Publish and choose to use either an HTML or ICS link.

Outlook on iOS and Android

If you’re using a mobile version of Outlook, these are the steps for sharing your calendar:

  1. On your Outlook app, click the hamburger button at the top-left corner and select Calendar.
  2. Go to Share and tap on Add People to indicate your calendar’s recipients.
  3. Input each recipient’s name or email address. Once you’re done, tap on the Check button at the top-right corner of the page.
  4. You will see a list of recipients. Tap on a name to edit their permissions and how much information they’re allowed to see. As with Outlook on the web, available options are “Can View,” “Can Edit,” “Delegate,” “Only When I’m Busy,” “Only Titles and Locations,” and “All Details.”
  5. To remove a user from your recipients, tap on Remove at the bottom of the page.
  6. After you’ve set permissions, tap on the Check button at the top-right corner of the page.

The Outlook calendar is an excellent feature for managing your team’s events and workflows and can help boost your efficiency and productivity. If you have other questions and concerns about Microsoft 365, get in touch with us today.

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